Meeting Highlights
- Early voting locations will not accept Absentee Ballots
- A vote is made to finalize Early voting hours and give the director authority to choose the last three early voting sites.
Called to order
Public Comments
None
Commissioner Johnson:
We have submitted the civic life grant
We are working on getting a complete list for drop boxes
I would like there to be a discussion today about why Poll workers have not yet been paid.
New Business
Review contract with HR Marketing
There is a proposal to keep this contract going to the end of calendar year
Motion made to adopt this change to the contract
Approved
Recount Update
In the final phases
Currently looking over final ballots before we start the review process.
Predicting special meeting not needed as the numbers have not yet changed
This should be done today
Staff Update
There is more attention to detail and preparation needed on various issues and to that end I would suggest that we hire a COO.
Erica Hamilton: We have had problems with pay periods and so we have hired a person for that as well as various other tasks. I believe we need more specialized staff instead of a COO
Vice Chair: I would like to see those hires in paper
Ms Smith: I would like to ask about the availability of new people of a COO.
We need these issues rundown BEFORE they come to the board. We DO NOT have the processes we need in place. We need someone who will respond to emails and answer our questions in a timely manner.
Ms. Motter: I believe I concur with Ms. Smith. A COO could relieve Mr. Tillman had a lot of stress acting as our Chair and an employee simultaneously. *stops and does not want to do a performance review.
Anthony Lewis: We also need to be updated on the minutes and why we are behind
Baoky Vu(Vice Chair): We need to Ms. Hamilton to be adequately equipped with employees and to that end we need to assign someone as her #2.
Ms. Smith: We need to get this info in writing to Ms. Hamilton
Early Voting Location:
We do not currently have a finalized list of locations. Right now we are looking for locations
Suggested hours
Monday-Friday
8 AM – 6 PM
Saturday
9 AM – 4 PM
Sunday
12 PM – 4 PM
31st
8 AM – 5 PM
When will the list be done?
Wednesday the list will be finalized with about 13 locations
Dele Smith: Disappointed with not having the list done yet. I would like to ask how we decided on these hours?
Ms. Hamilton: We looked at trends for the hours
Ms. Smith: I believe we should keep our previous hours outside of holidays
According to what you have we need 3 more locations to get to 13.
Hours would be
Monday-Friday 7AM – 7PM
Saturday 9AM – 6PM
Sunday 12PM – 6PM
A vote is made to finalize these hours and give the director authority to choose the last three locations.
A question is posed that the board should look into drop boxes at every polling site.
There is a discussion that ends in the concession that is not possible due to the fact that not every location would agree to the rules required to place a drop box on site.
It is brought up that early voting locations will not accept Absentee Ballots(Ballot Applications seemed to have been mailed to every active voter in the county).
Communications Update
Release for recount is upcoming soon
Future Meetings
December 11th
Director’s Update
Already discussed in other items on the agenda
Board Comments
Meeting Adjourned
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