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Chatham County Board of Elections Meeting Notes 04/13/21

  • Invocation/prayer
  • Pledge of allegiance 
  • New member: James Hall (appointed by Republican party) – board is complete once again
  • Approval of last meeting’s minutes
  • Financial report
    • Update to financial report format to reflect when expenses are incurred as well as paid 
    • Dominion voting system charge question from the financial report
      • It’s a continued expense (more machines and maintenance)
      • Related to past elections
      • BoE bought a few new pieces of equipment between November and the runoff as well
  • Update from Member Wooten:
    • Auditing records
      • 518 boxes that have been packed, audited, labelled, and stored 
      • 3 full years of election records
      • 202 boxes of records that will be disposed of because they are legally not required to keep 
        • Unused provisional ballots
        • Official documents (certifications etc)
    • 8 of temp staff have been laid off, 3 remain for this project
      • No work for the 8 and the Board was “over budget”
      • Temp staff will be called back as needed
    • Review of written forms and documents to develop a consistent look across all media
    • Developing new updated job descriptions for poll workers (with the onset of new machines and requirements)
    • Drafted a calendar with events and tasks to stay on top of deadlines (when to send notices out, when to send ballot proofs, etc)
    • Need new polling locations
      • At least one polling location, the owners are not retaining the building
      • Working to find a new location
      • If any members of public have suggestions for potential polling locations, “we’re all ears”
        • Looking for: handicap accessibility, parking, position w/in precinct and district, how easy for voters to get to, size, 
  • Member Hall: Sometimes, precinct and district numbers are not consistent. Will work on it.
    • Sometimes, poll locations may be outside precinct boundaries especially in less dense communities
    • Member Scott Hodge: The Board may not see the location as an issue, but it might be an issue for residents. Would be good to look at a comprehensive list and see what the issues are.
    • Member Mahoney: Need a written report and recommendation from staff on this issue.
    • Concern from members about people knowing where they will vote 
  • Annex of the warehouse project (“very exciting”)
    • They have a proposed plan for renovating the annex 
    • Members hope to get the board in one unified location
    • Member Marianne moves to hire an architect for the new building
  • Budget Review
    • Budget office has recommended 2.1 million, about a 20% increase from last year

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These meetings are open to the public by Georgia law. Georgia Open Meetings Act.

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